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Western State At A Glance
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As part of Student Services, the Office of the Registrar serve as the custodian of student academic records. We provide and maintain essential processes and answer inquiries with confidentiality and integrity for our students, faculty, and administrators while supporting our mission. We also provide and support registration, transcripts and verification, posting of grades and degrees, calendars, name and address changes, awarding of diplomas, as well as graduation and commencement information.
We believe personalized high quality service is a necessity for achieving a rewarding experience at Western State College of Law. We are committed to supporting this goal by working together to recognize and meet the needs of our students through mutual respect and partnership.
Knowledgeable, organized and prepared staff; Personalized Service; A Sense of Humor; and Courtesy.
Reading information and asking questions; being prepared and organized; and being courteous.
To request a transcript, you must complete and submit a Transcript Request Form to the Student Services Office. Transcripts cost $5.00 per copy and are typically processed in 3-5 business days. To expedite this process, you may request a RUSH Transcript, which will be processed within 24 hours. The fee for a RUSH Transcript is $15.00 for the first copy and $5.00 for each additional copy in the same request. This option is not available on Friday orders. Please note that there is NO charge to any transcripts going to a state bar.
To order a duplicate diploma, you must submit in writing the following information:
Diplomas cost $25.00 per copy and are typically processed in 6-8 weeks. Contact Shari Hartmann for additional information.
The Family Education Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:
The right to inspect and review the student's education records within 45 days of the day the school receives a request for access. Students should submit to the Registrar a written request that identifies the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where records may be inspected. If the records are not maintained by the Registrar, he/she will retrieve the record from the appropriate personnel officials. The contents of student files are the property of Western State University College of Law and are not available for copying.
Upon request, the school discloses education records without consent to officials of another school in which the student seeks or intends to enroll.
The right to request the amendment of a record that they believe is inaccurate or misleading. Students may ask the school to amend the student's education records if he/she believes they are inaccurate or misleading.
If the school decides not to amend the record as requested by the student, the school will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. If the campus denies the amendment request after the hearing, the student is given the right to insert a statement in the education record.
The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the institution as an administrator, supervisor, instructor, or support staff member; a person serving on the board; a person or company with whom the institution has contracted to perform a special task (such as an auditor or attorney); a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities.
Another exception which permits disclosure without consent is the disclosure of directory information, which may be disclosed to the general public without prior written consent of the student.
The following information is designated as directory information by WSU:
Names of students; Date and place of birth; Addresses; Phone numbers (includes cell phone); Campus assigned email address; Dates of attendance; Program of study; Degree completion; date and degree earned; Student's current status (full time, part time, graduated, leave of absence); Previous institutions attended and degrees earned elsewhere; Participation in officially recognized activities; Awards received, Class Rank.
You may inform the Registrar within two weeks of the start of the term that you refuse to let the institution release directory information. The request must be made in writing and is valid until a subsequent written request is received.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by Western State University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office;
U.S. Department of Education;
600 Independence Avenue, SW;
Washington, DC 20202-4605